Satisfactory Academic Progress
Students must demonstrate through their scholastic records that they are making satisfactory academic and attendance progress toward completion of their program in order to remain enrolled at the Academy. The state requires that a student have at least a cumulative GPA of 2.0 or better. Students receiving flight training through Aerosim Flight Academy must achieve a grade of Satisfactory to continue in the program. A student scoring less than Satisfactory will have remedial training to be brought up to a Satisfactory level. After two remedial lessons, the student will be re-evaluated and a Student Progress Review Form will be placed in the student’s file. If the student is not at a Satisfactory level after two additional remedial lessons, the student will be counseled by the Student Progress Monitoring Council or its equivalent and placed on Academic Probation if deemed appropriate. Students maintaining a grade of 80% or higher on school administrated written tests and a grade of Satisfactory in flight training are considered to be making satisfactory progress. The school uses a 4.0 scale with letter grades.
Maximum Time Frame
A student must complete the program within a specific time frame. The time frame for Aerosim Flight
Academy’s Professional Pilot Program is 12 calendar months. Students should not be permitted to exceed 150% of the normal calendar time required to complete the program. The maximum time frame for the Professional Pilot Program is 18 months. In order to qualify for Federal Financial Aid, the student must successfully complete the credit hours indicated below:
- Credit Hours Enrolled Credits that must be Completed Successfully
- Professional Pilot Program 28 15 (26 weeks)
- Professional Pilot Program (Transfer) 21 10 (22 weeks)
In academic classes, students must maintain a minimum grade point average of “1.0” at the end of the first 25% of the program, (after attempting 25% of the clock hours required for graduation) “1.5” at midpoint, and achieve a minimum “2.0” grade point average upon graduation. Students should not be permitted to exceed “1.5” times the normal calendar time required to complete the program.
If a ground school exam is Unsatisfactory (less than 80% correct) for any reason, the following guidelines will apply:
- The student will be grounded from flight activities.
- The student will receive counseling and will be assigned Ground School Additional Instruction with his/ her flight instructor and will be charged at the current flight instructor hourly rate.
- The student will be scheduled for the retake exam and a retake exam fee will be charged based on the scheduled exam hours times the current hourly ground school rate.
- Retake exams will be offered once a week at the discretion of the Chief Ground Instructor. Failure to attend a scheduled retake exam will result in a grade of zero.
Student Progress Monitoring Council
The Student Progress Monitoring Council (SPMC) will consist of the Chief Flight Instructor, Director of Education, Director of Flight Operations, and two members of the Executive Team. The Council will meet every Thursday to discuss the academic progress of current students. Written recommendations and probationary letters will be sent to students within 10 days of the meeting. Students will be allowed to appeal any Council decisions, in writing, within two weeks of receipt of the original Council action letter. Written appeals will be reviewed by the Council at the next available meeting. All decisions of the Council concerning an appeal will be final.
Academic Probation And Re-Establishing Federal Student Aid Eligibility.
Students must demonstrate through their scholastic records that they are making satisfactory academic and attendance progress toward completion of their program in order to remain enrolled at the Academy. The state requires that a student have at least a cumulative GPA of 2.0 or better. A student will be placed on Academic Probation when his/her grade average falls below the established cumulative GPA for satisfactory progress. Students will be notified in writing when they are placed on probation.
Should the student achieve satisfactory academic progress (SAP) during the phase of training, the probationary status will be lifted; however, failure to meet SAP standards may result in a secondary probationary period, if appropriate, or the recommendation for dismissal. Continued probation will require the issuance of a letter from the Director of Education and a meeting with the Student Progress Monitoring Council.
Personal Time Off (PTO)
Student requests for Personal Time Off (PTO) are limited to a maximum of 30 days while enrolled. Any variation will need to be approved by the Director of Education. Due to the course work required for graduation, Personal Time Off is discouraged. Personal Time Off requests must be put in writing by the student then turned into the Chief or Assistant Chief Flight Instructor 2 days prior to the departure date for approval. The Director of Education and/or her designee must approve exceptions to the policy. The student will not be charged any additional charges during the approved Personal Time Off. If the student does not return following the personal time off period, or notify the Academy, within 5 days, the student will be dismissed and the Academy will apply the refund policy published in this catalog.
Requesting Personal Time Off (PTO)
For continuity and proficiency, Aerosim Flight Academy strongly discourages students from taking Personal Time Off. Taking PTO will increase the length of time required to complete a course, and may increase the total cost of the training course. However, the Academy recognizes that there may be circumstances where students would need to request PTO. Therefore, students should use the following process when requesting PTO:
- Complete the PTO form and meet with the group Manager.
- The Manager must sign and approve the PTO prior to the student’s departure.
- If the student does not return from PTO for a scheduled activity, he/she will be charged the appropriate “No-Show” fee.
- If the student does not return from PTO, and does not notify the Academy within 5 days, he/she will be dismissed and the Academy will apply the refund policy published in this catalog.
Course Completion Breaks (CCB)
There will be a break at the completion of each course of training. The length of this break will vary depending upon the start date of the next ground school (the student will automatically be enrolled into the next ground school). If the student does not attend the next available ground school, this break will be considered PTO. Students must complete the appropriate information on the PTO form. The student must check the Course Completion Break block and indicate the name of the next available ground school and the date he/she will be attending.
Any student who is not on an approved PTO and has not received prior approval for absence will be considered inactive. Students who are inactive for a maximum of 14 consecutive business days will be dismissed and the Academy will apply the refund policy published in this catalog.
Student illness days will be deducted from the 30 days of allowed PTO. If a student becomes ill or has a medical issue, he/she is responsible for providing the Academy with appropriate documentation. If a student becomes ill, it is the student’s responsibility to do the following:
- In order to avoid being charged a “No-Show” fee, the student must call Flight Dispatch two (2) hours prior to any scheduled activity. If Flight Dispatch is closed, a message must be left on the Flight Dispatch voicemail at least two (2) hours prior to any scheduled activity.
- Special rules apply to canceling an FAA Practical Test. Please see the Cancelling Practical Tests section in this catalog. Flight Dispatch will fill out the termination form. Failure to call Dispatch at least two (2) hours before a scheduled activity block time will result in a “No-Show” charge.
- The student must call his/her Flight Instructor to inform them of the cancellation, discuss the next day’s schedule, and determine a plan of action to make up the lost training activity(s).
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